ScribOrder - Instructions for Special Education or 504 Requests

Summary

These are instructions on how to handle student records requests that include Special Education records or 504s.

Follow Steps for ScribOrder - K-12 Records Transfer Request Instructions.
Complete all other records transfer tasks that need to be sent electronically in ScribOrder by selecting the Sign and Send button on each of the attached records. Do not Approve Request yet.
Complete the Request Tracking in Synergy.
Next, Move Order to the Student Records Department by selecting Student Records as the processor you are moving it to.
Send an email to student_records@salkeiz.k12.or.us to notify that the request has been moved and what action needs to be completed. Include the ScribOrder Order Number.
The Student Records Department will add the most current IEP or 504 digitally and select the communication template for approval stating the additional Special Education records will be sent via USPS mail.
The Registrar or SOS mails the physical Special Education/504 documents to the requesting school.
The Registrar or SOS (for Elementary or Middle Schools only) sends via in-district mail the rest of the CML folder and the empty brown accordion folder (with tabs) to the Student Records Department (Transferring records to the Student Records Department). High Schools will keep their own remaining records and folders.

If you've completed the above steps and still need assistance, please let us know by submitting a ticket.