Transfer Records from SKSD School to the Student Records Department
Summary
This is a work instruction detailing the appropriate steps to take when transferring physical records from a SKSD to the Student Records department.
Intended Audience
- K-12
- Elementary
- Secondary
- School Office Specialists
- Registrars
- Office Managers
Definitions
-
CML: Cumulative or Complete folder
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ScribOrder: A service for secure transfer of student records from Salem-Keizer School District to other school districts or agencies
-
SpEd: Special Education
Criteria
Elementary and Middle Schools
- When a student is no longer enrolled in SKPS AND
- all ScribOrder Transfer requirements AND
- all necessary physical documents have been sent
- No request for records is made and the student is no longer enrolled, after the 10 day drop period.
High Schools
- If a student had enrolled with your school but never attended.
Types of Student Records that can be Transferred
- Student CML Folders [as defined in TIS-W031]
- SpEd Folders
- Empty SpEd Folders with tabs (after records have been sent to new school)
Work Instructions
When a student meets the criteria defined above:
- Pull the physical CML file for review
- Remove all items that do not meet the criteria defined in TIS-W031 section 3.1
- Fill out a transfer form and attach to the CML folder being transferred. INS-F013, Student Records Transfer Form Quick Guide
- Package CML folder
- Send packaged CML folders to the Student Records Department via inter-district mail
Additional Help
Student Records Definitions
Purchase Transfer Forms (MarketDirect)
Cumulative (CML) Folder Organization
ScribOrder Login
If you've completed the above steps and still need assistance, please let us know by submitting a ticket.