Summary

This is a quick guide to the physical student records stored within the red confidential file within a student CML folder.


The confidential folder is a sealed envelope only to be viewed by:

  • Law Enforcement
  • Administration
  • District-based Mental Health Professionals
  • Others As Approved by Administration


The envelope may contain:

  • Expulsion Notices
  • Threat Assessment - Level 1 & 2 (STAT)
  • Suicide Risk Assessment - Level 1 & 2
  • Juvenile Fire Setter Assessment - Level 1 & 2
  • Sexual Incident Response - Level 1 & 2
  • Criminal Notice (Per Oregon Revised Statute)
  • Restraining Orders


Other legal documents that are not listed above should be stored in a manila envelope within the student's CML folder labeled "Legal Documents"



Target Users

  • K-12, Elementary, Secondary, School Office Specialists, Registrars, Office Managers

Location and Management

  • Many active/current records are now stored in Synergy
  • Inactive/older records or current records already in physical form are stored in the physical student cumulative (CML) folder

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