Summary

[QAM TIS-W031 3.1.4 is the definitive source for requirements and will have more specific requirements included]

This is a quick reference guide to which records are stored in a physical student Health Folder (MarketDirect #459965). This guide is specific to hard-copy physical folders to prepare for transfer to another school or district, or to the SKPS Student Records Department after student separation. 


Records Contained in Student Health Folder

  • Immunization forms containing original signatures or immunization forms from other school districts (unsigned blank forms, signed blank forms, and photocopies/printouts that are entered into Synergy can be shredded).
  • Dental screening
  • Vision screening
  • Sports physical form
  • Doctor's notes/order pertaining to long-term circumstances (i.e.: seizures, medications taken during school hours on a regular basis, etc.)
  • Daily Medication Administration Records (DMAR)
  • Pupil Medical Records (PMR)
  • Asthma Treatment Plan, signed by healthcare provider
  • Severe allergy and anaphylaxis emergency care plan, signed by healthcare provider
  • Self-medication agreement, signed by parent, student, prescriber, and administrator


Records that should not be printed and physically stored in the Student Health Folder

  • Short term Doctor notes
  • Health Management Plan (HMP)
  • Birth Certificates


Location and Management

  • Many active/current records are now stored in Synergy
  • Inactive/older records or current records already in physical form are stored in the physical student cumulative (CML) folder

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