Summary

Requirements for labeling a student cumulative (CML) folder.

Intended Audience

Registrars
School Office Specialists
School Records Managers

Steps

Use a label maker or printable label sheets to print and format labels for each student CML folder. Labels should be approximately 1 1/2" x 3 1/2" address label size (Dymo Label Printer, Dymo 30321, Avery Label 94205, both are being added to the SK Central Stores Site).
Label folders in the following formatting:
- Font: Arial
- Size: No smaller than size 14pt
- Alignment: Left aligned
- Location: Place label horizontally on upper left corner of CML folder, Education Records Review Card, Health Folder, and SPED Folder
Label folders in the following convention:
- Last Name, First Name Middle Name (or middle initial if too long to fit on top line of label) (example: Brown, Charlie Joe)
- Salem-Keizer Student ID Number (example: 123456)
- Date of Birth (in mm/dd/yyyy format) (example: 02/23/2012)
- Grad Yr. (anticipated graduation year in yyyy format) (example: Grad Yr. 2030)
All out-going (to another school in-district, or to the Student Records Department) folders are to be labeled in the above convention prior to sending.
All 5th grade and 8th grade class folders should be labeled prior to transferring to the next level.
For Legal Name Changes:
- Remake the label using the directions listed above using the new legal name and place over the top of the previous label.
- Make an additional label, following the above required formatting, with the previous legal name and place to the right of the main label with the following convention:
  - Previous Name: Last Name, First Name Middle Name (example: Previous Name: Doe, John Bob)
For Preferred Name:
- Make an additional label, following the above required formatting stating the name in which the student prefers to go by and place to the right of the main legal name label** with the following convention:
- Preferred Name: First Name (example: Preferred Name: Tasha)
- **If there is also a Previous Name label, place Preferred Name label to the right of both the Main Legal Name and Previous Name labels.
If you do not have a Dymo Label Printer, you are welcome to use Synergy to print your labels using the U-LAB-SK-4: Cumulative File Label report within the Synergy SAL folder under Labels.
Navigate to the Label Setup tab and enter Avery 5160 Mailing Labels in the Label Type

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