Summary
This is a quick reference guide to requesting records when enrolling a new student.
When and how to request student records
Always check with the Student Records Department and within the "Person Search" in Synergy to see if a student has previously attended SKSP, as we may have a CML folder with their student history stored within our department.
Students who have previously attended a school within Salem-Keizer Public Schools
- Request records from their previous school/district
- Request records from the Student Records department to be transferred via inter-office mail
- Email Student_Records@salkeiz.k12.or.us
- Include student first initial and last name and year of birth
- Shred any duplicate documentation, birth certificates, copies of parent/guardian driver's license, proof of residence, non-academic, and non-health related records
- Arrange records according to QAM TIS-W031 3.1
Students who have never attended a school within Salem-Keizer Public Schools
- Request records from their previous school/district
- Create a new cumulative (CML) folder for the student
- Arrange records according to QAM TIS-W031 3.1
Relevant Articles
- Student Cumulative File Structure QAM TIS-W031
- Student Records Quick Guide: Cumulative (CML) Folder Organization